New here?
Register now
Login
Login

Colleague (F/M/X) “Guest Office - Music guests”

Film Fest Gent offers a platform to film- and film music guests and professionals during the festival. We is looking for a Colleague (F/M/X) “Guest Office - Music guests” to see to a spotless preparation, organisation, administration and follow up of the (inter)national film music guests, who can join our team in preparation of and during the 53rd edition of “Film Fest Gent and the WSA Film Music Days”.

What are your tasks?

As a colleague of the guestoffice you will, together with the coördinator of the guestoffice, ensure the smooth running of the visit of the (international) film music guests:

  • You ensure the correct preparation, follow-up, and administration of the visit of composers and film music professionals to the WSA Film Music Days.

  • You monitor the sales of the WSA Industry Packages and process requests.

  • You create detailed schedules per guest (arrival, appointments, events, interviews, etc.).

  • You draw up detailed scripts per event for all involved staff (talent supervisors, drivers, interpreters, etc.).

  • You ensure the correct and complete entry of data into the database.

  • You manage the volunteer team responsible for the execution of the arrangements.

  • During the festival, you follow up on all scripts, coordinate all parties involved internally and externally, and ensure the flawless execution of the schedule.

  • You are the point of contact for music guests for internal and external staff.

What is your profile?

We are looking for a discreet, well-organized, and hospitable professional who ensures a warm welcome and flawless follow-up, both during the preparation phase and throughout the festival.

  • You have at least 3 years of relevant work experience

  • You have experience managing a team

  • You are strong administratively and quickly familiar with new software

  • You communicate clearly and professionally in English (knowledge of Dutch can come in handy)

  • You perform well under pressure and respond flexibly to last-minute changes

Diverse teams are strong teams. FFG strives for equal opportunities and diversity and selects based on knowledge, experience, and motivation regardless of gender, origin, or age.

What can we offer you?

  • A fixed-term agreement from the 1 of September until the 23 of October 2026

  • Compensation according to PC304

  • Recompensation of public transport or bicycle allowance

  • An interesting work experience within an international film festival

How to apply?

Send your cover letter and CV to hanne@filmfestival.be by June 4 at the latest.

More info?
Get in touch through hanne@filmfestival.be or +32 (0)4 / 68 32 43 75



Mail naar jobs@filmfestival.be
Mail naar jobs@filmfestival.be